Free Subscription Tracker Spreadsheet Template
Log all active subscriptions with renewal dates and costs. See total monthly and annual subscription spending at a glance.
What's Included
- Dashboard with subscription spending summary showing total monthly cost, annual cost, and active count
- Subscription list with service name, renewal date, billing cycle, and cost per period for each entry
- Monthly and annual cost calculations that automatically convert between billing frequencies
- Category grouping for subscriptions like streaming, software, fitness, news, and cloud storage
- Color-coded status indicators for active vs. cancelled subscriptions with formatted cost columns
- Works in Microsoft Excel, Google Sheets, and LibreOffice Calc with no setup required
Need more from this template?
The free version covers the basics. The Pro version goes further.
- Track up to 15 subscriptions with billing cycle and monthly cost
- Dashboard with total monthly and annual spend
- Category totals and renewal date reminders
- Works in Excel and Google Sheets
- Track up to 50 active subscriptions with name, category, billing cycle, monthly cost, annual cost, renewal date, and status
- Dashboard with 6 KPI cards: total monthly cost, total annual cost, subscription count, most expensive category, upcoming renewals (next 30 days), and inactive subscriptions
- Category Breakdown sheet showing monthly cost, annual cost, subscription count, and percent of total spend per category
- Annual Projections sheet calculating 12-month forward cost per subscription and category totals based on billing cycle and current price
- Price History sheet for logging price changes per subscription over time - shows original price, current price, and cumulative price increase
Preview
See what's inside this template
How to Use This Subscription Tracker Template
List all subscriptions
Enter every active subscription - streaming, software, fitness, news, cloud storage, and any recurring service you pay for.
Add billing details
For each subscription, record the renewal date, billing cycle (monthly or annual), and cost per period.
Review total costs
The dashboard shows your total monthly and annual subscription spending so you can see the combined impact.
Audit and cancel
Flag subscriptions you no longer use. The tracker makes unused or duplicate services easy to spot and cancel.
Built by Claude AI. Perfected by us.
We use Claude AI to draft each template, after a deep research. Then our team steps in. We refine the layout, stress-test every formula, fix edge cases, and polish the design until it feels like something we would actually use ourselves. The AI gets us 80% there. The last 20% is all human judgment.
Frequently Asked Questions
Does it convert annual to monthly costs?
Yes. The template automatically converts between billing frequencies. An annual subscription is divided by 12 to show the effective monthly cost.
How do I mark a cancelled subscription?
Change the status to cancelled. The template distinguishes active from cancelled subscriptions and excludes cancelled ones from the spending totals.
Can I group subscriptions by category?
Yes. Categories like streaming, software, fitness, and news help organize subscriptions. You can filter or sort by category to review spending in each area.
How often does it need updating?
Update it when you add, cancel, or change a subscription. A monthly review helps catch forgotten services or price increases.
How do I open this in Google Sheets?
Upload the .xlsx file to Google Drive, then open it with Google Sheets. All formulas and formatting will be preserved.
What license is this template under?
All free templates are released under CC BY 4.0 (Creative Commons Attribution). You can use, modify, and share them freely - including for commercial purposes - as long as you credit FinancialAha.com. They are provided as-is and do not constitute financial advice.
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